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JOB DESCRIPTION
  • Department: HR & Administration
  • Employment type: Full time
  • Location: HCMC
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    PRINCIPAL RESPONSIBILITIES
    • In charge of the receptionist work such as telephone taking, welcoming guests
    • Support of sending, receiving letters/packages/goods/fax, etc.
    • Responsible for making a reservation of flight ticket, hotel, car, etc
    • Handle the purchasing of stationery, F&B for the office, flowers, inks, etc
    • Follow up taxi cards and payments for the offices
    • Supervise the packaging work of messenger/security man
    • Manage the meeting rooms, contact list, organizational chart
    • Translate documents if requested
    • Maintain a good and tidy atmosphere in the reception area
    • Other work as requested

    MAJOR TASKS
    • Welcome guests and inform the due person accordingly
    • Receive and transfer phone calls to the right persons. Check the Operator daily and transfer the recorded messages to the right persons.
    • Receive and transfer fax in time to the right persons
    • In charge of sending mails, documents, packages by using the service of EMS, DHL, Post Office and make a payment accordingly.
    • Book all transportations, hotel rooms for TMGH staff + directors; make a payment accordingly.
    • Supervise the packaging work of messenger/security man
    • Be responsible for office maintenance (inform the technical director/landlord and follow up the reparation, payment)
    •  Purchasing: asking for quotations, dealing prices (with help of Office Manager), checking samples, following up the production and deliver
    • Be responsible for ordering printing inks, Lavie, stationery, drinks, dry foods, flowers, chemical products to clean the office, etc. (keep one fund to pay for these expenses and clear with the Accounting department accordingly)
    • Control Vinasun & Mai Linh taxi receipts, rat & pet control.
    • Manage the expenses of the office cars
    • Make visa, work permit, resident card for expats in TMGH
    • Translate into Vietnamese/English as requested 
    • Record leaves of TMGH staff (annual leave, business trip, medical leave, unpaid leave)…
    • Record lunch fees for Operation department, check lunch fees monthly with the accounting department   
    • Follow up the contract status with suppliers (signed date, expired date, renewal notice, etc) 
    • Maintain a good and tidy atmosphere in the reception area (burn the essential oils every day, etc.)
    • Perform other tasks as required and assigned by HR Manager

    WORKING CONDITIONS
    • In TMGH office from 8am-9am to 5pm-6pm from Monday to Friday

    JOB REQUIREMENTS
    • University/College degree
    • Good English
    • Overall good computer skills (MS Excel, Word, Outlook, Adobe Acrobat, Powerpoint, etc.)
    • Good communication & interpersonal skills
    • Responsible, honest
    • Attention to details

    HOW TO APPLY
    Please submit your resume and letter of interest to hoa.doan@tmgroup.vn.

    Full name*
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    - We only accept the official form that you can download here
    - All the others will be rejected automatically
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    thank